How to Schedule an Email in Outlook (Step-by-Step Guide)

Scheduling an email in Outlook can help you send messages at the perfect time, whether for business or personal use. This guide will walk you through the steps to schedule an email in both the Outlook desktop app and Outlook Web (OWA).

Why Schedule Emails in Outlook?

Scheduling emails allows you to:

• Send messages at optimal times, increasing open rates.
• Maintain professionalism by ensuring timely communication.
• Manage different time zones for international contacts.
• Plan ahead and stay organized with your emails.

How to Schedule an Email in Outlook (Desktop App)

For Windows Users:

1. Open Outlook and click on “New Email” to start composing.
2. Write your email, add recipients, and include a subject line.
3. Go to the “Options” tab in the top menu.
4. Click on “Delay Delivery.”
5. Under “Delivery options,” check “Do not deliver before” and set the desired date and time.
6. Click “Close” to save the settings.
7. Press “Send”—the email will stay in the Outbox until the scheduled time.

For Mac Users:

1. Compose a new email in the Outlook Mac App.
2. Click on the dropdown arrow next to the Send button.
3. Select “Send Later” and choose a date and time.
4. Click “Send”, and your email will be scheduled accordingly.

How to Schedule an Email in Outlook Web (OWA)

1. Open Outlook.com and sign in.
2. Click on “New message” to compose an email.
3. Write your email, add recipients, and subject.
4. Click the dropdown arrow next to the “Send” button.
5. Select “Schedule send.”
6. Choose a suggested time or click “Custom time” to pick a specific date and time.
7. Click “Send”—your email will be sent at the scheduled time.

Frequently Asked Questions (FAQs)

1. Can I edit a scheduled email in Outlook?

Yes, in the desktop app, go to the Outbox, open the email, make changes, and re-schedule. In Outlook Web, cancel the scheduled email and create a new one.

2. What happens if I close Outlook before the scheduled time?

For Outlook Desktop, your computer must be on and connected to the internet. For Outlook Web, Microsoft servers will handle the scheduling, so you don’t need to keep your browser open.

3. Can I cancel a scheduled email?

Yes, go to the Outbox (desktop) or Scheduled folder (web), and delete or modify the email before it’s sent.

Final Thoughts

Scheduling emails in Outlook is a powerful feature that enhances productivity and ensures timely communication. Whether you’re a business professional or managing personal tasks, using Outlook’s scheduling function can help you stay ahead.

If you found this guide helpful, share it with others and explore more Outlook tips to boost your efficiency!